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Reduce Cost & Complexity with Hybrid Email Infrastructure
In any organization there exist three distinct types of users:
- Management Team (mobile users requiring 24×7 access to email)
- Back-office staff (desktop users with mostly office use)
- Field staff (mobile users with intermittent use)
With a varying number of user profiles in each category depending on its type & size, simply one size does not fit all. An only on-premises setup ends up at very high costs or in compromising on the performance. In such a case, cloud might not be sufficient to maintain compliance. Even further, one single email solution like Webmail, Microsoft 365, etc might not suit the varied use in the organization
That’s where Hybrid Email Infrastructure Email Solution from Buzinessware makes sense. We work with you to understand your business needs & deliver the best solution that makes sense to your business and technically too. Be it a combination of on-premise and cloud or two cloud solutions sharing the same SMTP address space allowing the company to divide their mailboxes across the two solutions
Hybrid email can indeed help save money in several ways:
Reduced
Communication Costs
Hybrid email can help reduce communication costs by minimizing the need for additional communication tools or services. Instead of subscribing to separate messaging platforms, users can leverage the messaging features within their existing email system. This eliminates the need for additional subscriptions or licenses, resulting in cost savings.
Consolidation of
Tools
By integrating real-time messaging capabilities into the email interface, hybrid email eliminates the need for separate tools or applications for email and instant messaging. This consolidation reduces software licensing and maintenance costs associated with multiple tools. It also simplifies the IT infrastructure, potentially lowering hardware and operational expenses.
Increased
Productivity
Hybrid email's streamlined communication and collaboration features can enhance productivity, which translates into cost savings. Real-time messaging enables faster decision-making, quicker problem resolution, and more efficient teamwork, resulting in time savings for employees. Improved productivity can lead to higher output and reduced operational costs in the long run.
Minimized Training
& Onboarding Costs
Hybrid email typically offers a user-friendly interface that combines the familiarity of email with real-time messaging. This reduces the learning curve for employees, minimizing the need for extensive training and onboarding. The intuitive interface of hybrid email saves time and resources associated with training programs, ultimately reducing costs.
Improved Efficiency
in Communication
Hybrid email's real-time messaging capabilities enable faster and more responsive communication. This efficiency can result in reduced delays, better coordination, and optimized workflows. By streamlining communication, businesses can save time and avoid costly misunderstandings or miscommunications.
Enhanced Security
and Compliance
Hybrid email often includes robust security measures, such as encryption and authentication protocols, ensuring the protection of sensitive information. By using a secure hybrid email solution, organizations can avoid potential security breaches or compliance violations that could lead to financial penalties or losses.
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“When first time I contacted Buzinessware I was not sure that they will provide good service but now, my review totally changed because they are providing excellent email service to you and Ms .Hanah is so good every time she is available for you to solve your problems ..so I would highly recommend this to you."
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Paul Macleod
“Been with these guys for many years and they give a great service and product at a very fair price...whenever I have an IT issue, they are on hand to fix it...Rohan was amazing. I had issues with my emails, and he sorted it out so quickly...saved my life almost :) thanks guys. Once again need help and Chintamani did a great job ...you guys rock!”
Why Clients Trust Our Buzinessware Hybrid Email Solution?
- Reliability and Uptime: Clients typically trust email solutions that offer high reliability and uptime. If your hybrid email solution ensures consistent access to emails and has a robust infrastructure, clients are likely to trust it.
- Security Features: Security is a top concern for businesses when it comes to email communication. If your hybrid email solution incorporates strong security features, such as encryption, spam filtering, and multi-factor authentication, clients are more likely to trust the platform to protect their sensitive information.
- Scalability: A hybrid email solution that can scale according to the client's needs is attractive. Clients want a solution that can adapt to their growing business requirements without compromising performance or security.
- Integration Capabilities: Seamless integration with other business applications and tools is crucial. If your hybrid email solution can easily integrate with existing systems, clients will find it more convenient and trustworthy.
- User-Friendly Interface: A user-friendly interface and intuitive user experience contribute to client trust. If your hybrid email solution is easy to use and provides a positive experience for end-users, clients are likely to have confidence in its effectiveness.
- Comprehensive Support and Customer Service: Clients appreciate excellent customer support. If your business provides comprehensive support, addressing issues promptly and offering guidance, it builds trust among clients who know they can rely on your team when needed.
- Regular Updates and Maintenance: Regular updates and maintenance show that your business is actively working to improve the hybrid email solution. Clients are more likely to trust a service that stays current with technology trends and security best practices.
- Customization Options: Offering customization options allows clients to tailor the email solution to their specific needs. If your hybrid email solution can be adapted to meet unique business requirements, clients are likely to trust its flexibility.
- Transparent Communication: Open and transparent communication about the features, performance, and any potential issues with the hybrid email solution helps build trust. Clients appreciate honesty and clarity.
- Positive Reviews and Testimonials: Positive feedback from existing clients in the form of reviews and testimonials can significantly contribute to building trust. Clients are more likely to trust your hybrid email solution if they see evidence of its success with other businesses.
To enhance trust, it's essential to communicate these aspects effectively through marketing materials, customer interactions, and any other channels your business uses to connect with clients. Keep in mind that trust is built over time through consistent and reliable service.
Save Cost & Complexity with Hybrid Email Infrastructure
Implementing a hybrid email infrastructure can indeed be a cost-effective and less complex solution for organizations that need a balance between on-premises and cloud-based email services. Here are some strategies to save cost and complexity with a hybrid email infrastructure:
- Scalability and Flexibility:Opt for a solution that allows you to scale your email infrastructure based on your organization's needs. This scalability can help you manage costs effectively by only paying for the resources you use.
- Hybrid Deployment:Utilize a hybrid deployment model, where some mailboxes are hosted on-premises, while others are in the cloud. This allows you to gradually migrate to the cloud while maintaining control over certain aspects of your email infrastructure.
- Cloud Service Providers:Choose a reputable cloud service provider that offers competitive pricing and a range of services. Popular choices include Microsoft 365, Google Workspace, and Amazon WorkMail. Compare pricing plans and features to find the most cost-effective solution for your organization.
- Pay-as-You-Go Models:Opt for pay-as-you-go pricing models offered by many cloud service providers. This allows you to pay only for the resources and services you use, avoiding unnecessary costs associated with fixed plans.
- Security and Compliance:Ensure that the hybrid infrastructure meets security and compliance requirements. While the cloud offers robust security features, on-premises solutions provide control over sensitive data. Finding the right balance is crucial to avoid the complexities associated with compliance violations.
- Integration and Interoperability:Choose solutions that seamlessly integrate with your existing infrastructure. This ensures smooth communication between on-premises and cloud components, reducing complexity and potential issues.
- Backup and Disaster Recovery:Implement a robust backup and disaster recovery plan. Cloud services often provide built-in backup solutions, but it's essential to have a comprehensive strategy that covers both on-premises and cloud-based components.
- Monitoring and Management Tools:Use centralized monitoring and management tools to oversee both on-premises and cloud environments. This can help streamline operations and reduce the complexity associated with managing a hybrid infrastructure.
- User Training and Adoption:Invest in user training to ensure that your staff is familiar with the hybrid email infrastructure. This can minimize support requests and enhance overall productivity.
- Regular Evaluation and Optimization:Periodically review your hybrid email infrastructure to identify areas for optimization. This may include adjusting resource allocation, revisiting licensing agreements, and adopting new features that can improve efficiency.
By carefully planning and implementing these strategies, organizations can achieve a hybrid email infrastructure that balances cost-effectiveness with the necessary features and control.